Speech Transcription

Speech Transcription Technology

Companies today transcend geographical or cultural borders, so customers might face issues understanding certain dialects, terminologies, or other speech elements while speaking to business representatives. In addition, there can be mismatches in understanding or retaining parts of the conversation sometimes. Having speech transcription support can be particularly helpful here in recording the exact conversation in textual format to offer improved transparency and customer experience.


Speech Transcription: Introduction

Speech transcription uses computers to interpret spoken audio and generate text through speech recognition technology. The mechanism behind this is signal processing, which processes the sound waves created by our vocal cords and recorded by a microphone to convert them into electrical signals. The processed signals are then used to isolate syllables and words, and over time, the computer can learn to understand speech through artificial intelligence and machine learning. The advantages of speech recognition technology include its ability to serve as a natural interface for programs that are not computer-based, resulting in its use in numerous applications.


How does speech transcription work?

Human speech is a more intricate form of sound that incorporates intonations, rhythm, and significant innate meaning, compared to all other sounds composed of sounds and noises. Audio speech files are a type of encoded language that requires pre-processing.
The first steps in converting speech to text include digitizing the sound and converting the audio data into a format that a deep learning model can handle. The processed audio is then transformed into spectrograms that visually represent sound frequencies, making it possible to differentiate between sound elements and their harmonic structure. The spectrograms facilitate audio classification, analysis, and representation of audio data.
Subsequently, the sound is classified into distinct categories, and the deep learning model is trained on these categories. It allows the model to predict the class to which a particular sound clip belongs. Hence, a speech-to-text model utilizes input features of a sound to correlate with target labels, which comprise spoken audio clips and their corresponding text transcripts.
In simple terms, speech-to-text software listens and records spoken audio and then produces a transcript that aims to be as accurate as possible. A computer program or deep learning model with linguistic algorithms is employed to achieve this, which works with Unicode, the global software standard for text processing. A complex deep learning model based on various neural networks is utilized to convert speech to text through the following steps:

  1. Analog to Digital Conversion:
    Speech-to-text models pick up the vibrations produced by human speech, which are technically analog signals. An analog-to-digital converter converts them into a digital format.
  2. Filtering:
    The digitized sounds are in the form of an audio file, which is analyzed comprehensively and filtered to identify relevant sounds that can be transcribed.
  3. Segmentation:
    The sounds are segmented based on phonemes, the linguistic units that distinguish one word from another. These units are compared to segmented words in the input audio to predict possible transcriptions.
  4. Character Integration:
    A mathematical model consisting of various combinations of words, phrases, and sentences is used to integrate the phonemes into coherent phrases or segments.
  5. Final Transcript:
    The most probable transcript is generated based on deep learning predictive modeling, and the built-in dictation capabilities of the device produce a computer-based demand for transcription.


Speech transcription with AI: The current landscape

The audio transcription and AI speech-to-text fields are rapidly expanding, with numerous new applications and use cases emerging regularly. With the development of artificial intelligence (AI), speech-to-text conversion is becoming increasingly advanced, thanks to software algorithms that employ cutting-edge machine learning (ML) and natural language processing (NLP) techniques. However, despite progress, AI is still not as accurate as humans. Human involvement is required to ensure the output meets the necessary performance standards for most speech-to-text applications.
AI, ML, and NLP are three important buzzwords of modern speech recognition technologies. Although these terms are often used interchangeably, they have different meanings. AI refers to the vast field of computer science dedicated to creating more intelligent software that can solve problems like humans. ML, on the other hand, is a subfield within AI that focuses on using statistical modeling and vast amounts of relevant data to teach computers to perform complex tasks, such as speech-to-text. Finally, NLP is a branch of AI that trains computers to understand human speech and text, enabling them to interact with humans using this knowledge.
While basic text-to-speech AI can convert speech to text, advanced tasks like voice-based search and virtual assistants like Siri require NLP to enable the AI to analyze data and deliver accurate results that match the user's needs.


AI that converts speech to text

Multiple speech recognition software available in the market uses artificial intelligence (AI) to convert spoken words into text. The most popular ones include Google Speech-to-Text, Amazon Transcribe, Microsoft Azure Speech-to-Text, and Apple's Siri.
Google Speech-to-Text is an API service that uses machine learning to convert audio to text. It can transcribe real-time streaming or pre-recorded audio and supports multiple languages and dialects. It is widely used for applications such as speech-enabled customer service, real-time closed captioning, and transcription of recorded meetings and interviews.
Amazon Transcribe is another cloud-based speech recognition service that automatically converts speech to text. It can handle a wide range of audio formats and can recognize different speakers in a conversation. It also provides a confidence score for each transcription, making it easier to identify areas that require human review.
Microsoft Azure Speech-to-Text is a cloud-based speech recognition service that supports several languages and can handle real-time streaming and pre-recorded audio. It also includes features such as speaker recognition and customization options to improve accuracy for specific industries and domains.
Apple's Siri is a virtual assistant that utilizes speech recognition to understand and respond to user requests. It can perform a wide range of tasks, such as sending messages, making calls, and playing music, all through voice commands. Siri is built into Apple devices such as iPhones, iPads, and Macs and constantly improves through machine learning and natural language processing.


Speech recognition transcriptionists: A new role on offer?

A speech recognition transcriptionist transcribes spoken words into written text using specialized software that converts speech to text. This process involves listening to audio recordings or live speech and then using speech recognition technology to produce a written transcript of the spoken words.
Speech recognition transcriptionists may work in the healthcare, legal, and media industries. They may transcribe medical dictation for doctors and other healthcare professionals in the healthcare industry. In the legal industry, they may transcribe court proceedings and depositions. In the media industry, they may transcribe interviews, speeches, and other spoken content for journalists and broadcasters.
Speech recognition transcriptionists need to have excellent listening and typing skills and knowledge of grammar and punctuation. They should also have specialized expertise in their industry, such as medical terminology or legal jargon. Some employers may require certification or formal training in speech recognition technology or transcription.


Speech recognition vs. speech transcription - are they the same?

Frequently, the application of technology results in confusion, especially when two similar processes need clarification. This is also true with automatic speech recognition (ASR) and transcription. People often interchange these terms despite their distinct purposes, causing an issue while defining their roles in voice applications and IVR to ensure an optimal end-user experience. Therefore, understanding the differences between ASR and transcription is vital before adopting them for various applications.
Transcription and ASR are two different processes with unique characteristics. Transcription does not direct the call flow based on what the caller says. It records an audio file and attempts to interpret it into written text without predetermined grammar or keywords. The transcription accuracy depends on the recording quality, with clear and well-recorded files having a higher confidence level than those with poor sound quality.
Transcriptions can be categorized based on the engine's confidence level, which can be high, medium, or low. While a clear recording tends to fall into the high confidence bucket, a recording with poor sound quality falls into the lower confidence bucket. It is often used for open-ended questions, such as customer feedback surveys. Although human transcription tends to be more accurate, it is more expensive and takes longer than computer transcription.
ASR differs from transcription in several ways. Firstly, ASR makes speech a valid form of data input, allowing end-users to influence call flow and redirect the caller based on what they've said. Secondly, ASR is programmable and relies on keywords or expected responses, reducing the number of possible answers and making speech processing faster and easier. To control speech input, speech recognition engines use grammars, which are collections of possible responses and can recognize the answer to a yes/no question, for example, by including words like "yes," "yeah," and "yup" in the grammar. However, an error may occur if the end-user says something outside the grammar. ASR is commonly used for capturing alpha-numeric data such as names or addresses and for hands-free calling, mainly if end-users frequently make calls while on the go.

Live Transcription: The accessibility feature with Video Conference platforms

How speech transcription can be used for market research

Better administration
Using transcription services for market research can reduce administrative time and speed up the research process with fast turnaround times, even for automated transcriptions. They can prepare analysis-ready transcripts during interviews, freeing time to focus on essential tasks like analyzing data and gaining insights. With streamlined workflows, you can reach your target audience and collect more data to understand their behaviors better.
Reduce overhead costs
Outsourcing market research transcription is a cost-effective solution. Transcriptionists may offer lower rates depending on their location. Transcription services can also improve workflow efficiency, reducing overhead costs. In-house transcription teams must be more productive, especially with the quick pace of research studies. Contract-based transcription services can minimize overhead costs. Automated transcription services are comparatively lower, and although less accurate, they can help build a database before refining significant data sets with a human transcriptionist.
Add more value to market research:
Transcription services enhance research and marketing value by providing customizable deliverables for clients, and transcripts can be shared with non-attendees and stakeholders. Marketing transcription can boost SEO and expand reach through repurposed digital content. Additionally, supplementary services like sentiment analysis and API integration can provide quick insights from precise data sets.
Centralized database
Market research transcription services can help you create a centralized and easily searchable database for your valuable data. It lets you organize your media in a simplified way and find specific moments or information. It can segregate particular keywords, topics, or phrases and quickly navigate to the relevant sections of your data according to participants and their demographics, saving you time and effort when looking for specific data sets.
Accuracy in data extraction
Human transcription services offer over 99% accuracy, reducing researcher bias and providing valid data for research reports. Verbatim transcription prevents misunderstandings by completely understanding respondents' answers in context, which is crucial for informed decision-making and reliable data analysis.

How speech transcription helps in sales enablement

Improves active listening
Sales call transcripts provide a valuable tool for sales managers to engage in one-on-one reviews with their reps, encouraging the habit of active listening. You can analyze the conversation flow using insight-driven call transcription to identify areas where representatives need improvement. It includes identifying if reps sound robotic or are picking up on subtle cues from prospects to tailor the conversation. It also involves assessing if agents allow natural pauses in the conversation to let clients speak and reveal their needs, as well as whether they are appropriately responding to what the caller is saying and adapting their responses based on the caller's tone. By actively listening to these transcripts, reps can address their weaknesses and develop effective sales scripts to create a powerful connection with their target audience and deliver a memorable customer experience.
Improve agent appreciation
Contrary to popular belief, call transcripts identify sales reps' mistakes and recognize their positive accomplishments. Call recordings and transcripts can highlight exceptional performances from your team members, such as high customer satisfaction scores or excellent objection-handling skills. This approach motivates other team members to adopt successful strategies and improve their sales game.
Effective sales team coaching
Call recordings and transcriptions offer a significant advantage by allowing coaches to extract relevant insights efficiently. Using speech analytical tools, customer conversations can be transcribed, and practical coaching examples can be quickly found and shared with the team. Unfortunately, sales managers spend most of their time dealing with routine administrative tasks, which could be automated, leaving only a tiny percentage of their time for coaching. However, conversation intelligence platforms can provide valuable insights from real-time customer interactions, allowing managers to identify successful and struggling reps and tailor their coaching sessions accordingly. It helps personalize coaching sessions to meet the needs of each sales agent, saving time and increasing effectiveness. Further, it also helps in improving the efficiency of the overall sales team as a group. It can be challenging to manage a large sales team, especially when you have multiple agents making hundreds of calls each day. Speech transcriptions offer a comprehensive view of the team's performance, allowing you to track key sales metrics and pinpoint improvement areas. This information can be used to organize group training sessions where you can review common challenges sales reps face during the week and provide tips and examples to help them better navigate demanding customers and sales scenarios. Speech transcripts are highly beneficial for introducing new representatives too. They can be utilized to construct a comprehensive collection of favorable and unfavorable instances, which can aid other team members in learning how to handle complex situations. Creating an internal knowledge base that sales representatives can refer to may be advantageous when confronted with an unfamiliar problem.
Offer better customer experience
To monitor your team's performance effectively, there are more efficient approaches than randomly selecting calls to review. It offers you better opportunities to coach your team and identify critical issues. Using a conversation intelligence tool provides searchable transcripts to monitor specific keywords. You can set up alerts for keywords like "cancel" or "angry" to quickly identify issues and provide solutions to customers, ultimately reducing customer churn.
Ethical concerns
Eye tracking involves collecting sensitive data about a person's gaze patterns, which raises concerns about privacy and ethical considerations.
Limited application
Eye tracking technology has its limitations in terms of application. It may not be suitable for certain types of research, such as studying natural gaze behavior in real-world environments.
Limited accuracy
Despite advances in eye-tracking technology, there is room for improvement, particularly when tracking eye movements during quick and complex actions, such as reading or playing sports.
Direct interviews analysis
Building perceptions: Eye movements are closely associated with the visual attention of a person. It is impossible to move your eyes without also moving your attention. However, it is possible to shift attention without moving your eyes. Therefore, although eye tracking can provide information about what people are looking at and seeing, it cannot provide insights into their perception.

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    Other technologies similar to facial coding

    Eye tracking
    Speech transcription
    Text sentiment
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